The Application Process for Japan’s Specified Skilled Worker (SSW) Visa

Applying for Japan’s Specified Skilled Worker (SSW) visa involves multiple steps, from finding a job to submitting the visa application. This guide will provide a comprehensive breakdown of each step in the process, along with tips on where to search for jobs, how to apply for the visa, and where to find Japanese consulate offices.

Step 1: Find a Job in Japan

The first step in applying for the SSW visa is to secure a job offer from a Japanese employer. Your employer will sponsor your visa application, so this is a critical part of the process.

Where to Look for Jobs

There are several platforms and resources where you can search for jobs under the SSW visa program:

SSW Official Job Portal: Japan’s government maintains an official job portal for Specified Skilled Workers. This site lists jobs available under the 14 industries covered by the SSW visa. Check it regularly for updates.
Job Boards: Websites like GaijinPot, YOLO Japan, and Jobs in Japan frequently list openings for foreigners, including those eligible for the SSW visa.
Recruitment Agencies: Several recruitment agencies in Japan specialize in connecting foreign workers with employers. Some of the major agencies include Pasona, QuickJobs Japan, and Recruit Co., Ltd..
Japanese Employers’ Websites: Many companies advertise job openings on their own websites. If you are targeting a specific industry, it’s a good idea to check the careers sections of company websites.

Tip: Make sure that the job offer is in one of the 14 designated industries (e.g., nursing care, agriculture, construction) to qualify for the SSW visa.

Step 2: Ensure You Meet the SSW Visa Requirements

Before applying for the SSW visa, ensure you meet the basic requirements:

Skill Certification: Pass an industry-specific skills test. These tests are available both in Japan and abroad, and they verify your ability to perform the job you are applying for.
Japanese Language Proficiency: You must pass the Japanese Language Proficiency Test (JLPT) N4 or the Japan Foundation Test for Basic Japanese (JFT-Basic), unless your job does not require it. Some industries, like nursing care, may have additional language requirements.
Medical and Character Requirements: Ensure that you are in good health and have a clean criminal record.

Step 3: Obtain a Certificate of Eligibility (COE)

Once you have secured a job, your employer must apply for a Certificate of Eligibility (COE) on your behalf. The COE is issued by Japan’s Immigration Services Agency and is a crucial document for your visa application. Your employer will submit the necessary paperwork to the local immigration office in Japan.

Documents Your Employer May Need:

Employment contract
Proof of your qualifications and skills
Job description and industry details

Once your COE is approved, it will be sent to you, and you can move forward with the visa application.

Step 4: Submit Your SSW Visa Application

With your COE in hand, you can apply for the SSW visa at a Japanese embassy or consulate in your home country.

Required Documents for Visa Application:

Certificate of Eligibility (COE): This proves that you meet Japan’s visa requirements.
Visa Application Form: You can download this form from the website of your local Japanese embassy or consulate.
Valid Passport: Your passport must be valid for at least six months beyond your intended stay.
Photo: A recent passport-sized photo that meets Japanese visa standards.
Additional Documents: Depending on your consulate, you may be asked to submit additional documents, such as proof of health or character certification.

Step 5: Attend the Visa Interview (If Required)

Some Japanese embassies or consulates may require a visa interview. During the interview, you may be asked about your job, qualifications, and reasons for moving to Japan. Be prepared to discuss your skills and future plans in the country.

Step 6: Receive Your Visa and Prepare for Your Move to Japan

Once your visa application is approved, the embassy or consulate will issue your SSW visa, and you can begin planning your move to Japan. The visa will be attached to your passport, and you are ready to enter Japan and start working.

Step 7: Arriving in Japan

When you arrive in Japan, you will need to undergo certain administrative steps:

Register Your Address: After arriving in Japan, you must register your address at the local city office within 14 days.
Residence Card: You will receive a residence card at the airport upon arrival, which will serve as your identification while living in Japan.
Health Insurance: Enroll in Japan’s National Health Insurance system as soon as possible.
Bank Account: Open a bank account to receive your salary.

Finding Japanese Embassies and Consulates

You will need to visit a Japanese consulate or embassy in your home country to submit your visa application. Here are some useful resources to locate the nearest office:

Ministry of Foreign Affairs Website: Japan’s Ministry of Foreign Affairs offers a directory of all Japanese embassies and consulates around the world. Visit MOFA Japan to find the nearest office.
Local Consulates: Most countries have several Japanese consulates in major cities. For example:
- United States: Japanese consulates are located in cities like Los Angeles, New York, and Chicago.
- Philippines: Consulates are found in Manila, Cebu, and Davao.
- India: Consulates are located in cities such as New Delhi, Mumbai, and Kolkata.
- Indonesia: Consulates can be found in Jakarta, Surabaya, and Denpasar.

Make sure to check the consulate’s website for specific instructions, opening hours, and any additional documentation they may require.

Conclusion

Applying for the SSW visa is a multi-step process that begins with securing a job offer and ends with you arriving in Japan to start your new career. By following these steps, you’ll be well-prepared to navigate the process smoothly. From finding job opportunities to securing the necessary documents, understanding each step is key to successfully working in Japan under the SSW visa.