SSW Visa Application Guide

Introduction to the Specified Skilled Worker (SSW) Visa

What is the SSW visa?

The Specified Skilled Worker (SSW) visa is a work visa introduced by the Japanese government in April 2019. It allows foreign workers with specific skills to work in Japan in designated sectors facing labor shortages.

Why was it introduced?

The SSW visa addresses Japan’s labor shortages due to:

• Aging population
• Declining birth rate

It aims to attract foreign talent to fill critical gaps in the workforce while providing opportunities for skilled workers from abroad.

Key features and benefits

• Allows work in 14 specific industries facing labor shortages
• Two categories: SSW(i) and SSW(ii)
  • Different skill requirements
  • Varying stay durations
• Possibility to bring family members (for SSW(ii))
• Potential pathway to permanent residency
• Access to Japan’s social security system
• Opportunity to experience Japanese culture while working

Comparison with other Japanese work visas

Eligibility Criteria

Age requirements

• No strict age limit
• Generally expected to be of working age
• Designed for individuals who can actively contribute to the workforce

Nationality considerations

• Open to applicants from all countries
• Japan has established Memorandums of Cooperation (MOC) with several Asian countries

Health and character requirements

Applicants must:

• Be in good health
• Provide a certificate of health from a designated institution
• Have no criminal record
• Be of good moral character

Skills and experience prerequisites

• Possess skills required for the specific industry
• Pass the skills assessment test for the chosen field
• Some industries may require prior work experience

Japanese language proficiency requirements

• Minimum requirement: Japanese Language Proficiency Test (JLPT) N4 level or equivalent
• Ability to communicate in basic Japanese for daily life and work situations
• Some industries may have higher language requirements

Note: Specific requirements may vary by industry and individual circumstances. Always refer to the latest official guidelines when preparing your application.

The Two SSW Visa Categories

SSW(i) - Overview and characteristics

• Entry-level category
• Maximum stay: Up to 5 years total
• Cannot bring family members
• Requires basic Japanese language skills (JLPT N4 or equivalent)
• Applicable to all 14 designated industries

SSW(ii) - Overview and characteristics

• Higher skill level category
• Can be renewed indefinitely
• Allowed to bring spouse and children
• Requires higher Japanese language proficiency
• Currently only available in two industries: Construction and Shipbuilding/Ship Machinery

Differences between SSW(i) and SSW(ii)

Pathways to transition from SSW(i) to SSW(ii)

• Gain necessary skills and experience while on SSW(i) visa
• Achieve required higher language proficiency
• Apply for SSW(ii) in eligible industries (currently Construction and Shipbuilding/Ship Machinery)
• Meet any additional requirements set by the specific industry

14 Eligible Industries and Their Specific Requirements

Overview of industries

1. Nursing care
2. Building cleaning management
3. Machine parts & tooling industries
4. Industrial machinery industry
5. Electric, electronics and information industries
6. Construction industry
7. Shipbuilding and ship machinery industry
8. Automobile repair and maintenance
9. Aviation industry
10. Accommodation industry
11. Agriculture
12. Fishery & aquaculture
13. Manufacture of food and beverages
14. Food service industry

Industry-specific requirements

Each industry has its own specific requirements. Here’s a general overview:

• Nursing care

  • Basic Japanese conversational skills
  • Understanding of technical terms related to caregiving
  • Pass the care worker skills exam or hold relevant qualifications

• Construction industry

  • Knowledge of construction safety regulations
  • Ability to read technical drawings
  • Pass industry-specific skills test

• Food service industry

  • Understanding of food hygiene standards
  • Basic culinary skills
  • Knowledge of Japanese cuisine (for certain positions)

Note: Requirements may change. Always check the latest official guidelines for your specific industry.

Skills Assessment

Overview of skills tests for each industry

• Tests are designed to evaluate practical skills and knowledge
• Conducted in Japanese or with the assistance of an interpreter
• May include both written and practical components

How to prepare for skills tests

• Study industry-specific materials provided by testing organizations
• Practice relevant practical skills
• Improve Japanese language skills, especially industry-specific terminology
• Consider enrolling in preparation courses (available for some industries)

Where and when to take the tests

• Tests are usually conducted in the applicant’s home country
• Some tests may be available in Japan for those already residing there
• Frequency of tests varies by industry and location
• Check the official SSW website or with local Japanese embassies for schedules

What to expect during the test

• Written exam testing theoretical knowledge
• Practical skills demonstration
• Possible interview to assess communication skills
• Duration varies by industry, typically ranging from a few hours to a full day

Interpreting test results

• Results are usually provided within a few weeks
• Passing scores may vary by industry
• Some tests may provide detailed feedback on areas for improvement
• Valid for a certain period (usually 2 years) for visa application purposes

Japanese Language Requirement

Required level of Japanese (N4 or equivalent)

• JLPT N4 level is the minimum requirement for most industries
• Equivalent to about 300 hours of Japanese study
• Ability to understand basic Japanese used in daily situations

Overview of the Japanese Language Proficiency Test (JLPT)

• Offered twice a year in most countries
• Five levels: N5 (easiest) to N1 (most difficult)
• Tests reading, listening, and language knowledge (vocabulary/grammar)
• No speaking or writing components

Alternative language tests accepted

• Japan Foundation Test for Basic Japanese (JFT-Basic)
• NAT-TEST
• J.TEST
• TOP-J
• Some industry-specific language tests

Tips for improving Japanese language skills

• Use language learning apps (e.g., Duolingo, LingoDeer)
• Watch Japanese TV shows and movies with subtitles
• Practice with language exchange partners online
• Attend Japanese language schools or classes
• Immerse yourself in Japanese media (news, podcasts, etc.)

Industry-specific Japanese terminology

• Focus on vocabulary relevant to your industry
• Use industry-specific textbooks or online resources
• Practice using technical terms in context
• Consider industry-focused language courses if available

Finding a Job and Sponsor in Japan

Overview of job search process for SSW visa applicants

1. Ensure you meet basic requirements (skills, language)
2. Research companies in your industry accepting SSW visa holders
3. Prepare your resume and application documents
4. Apply to positions directly or through agencies
5. Participate in interviews (often conducted online)
6. Receive and review job offer
7. Begin visa application process with your sponsor

Useful job search websites and resources

• Japan International Cooperation Agency (JICA) job matching platform
• HelloWork (Japanese government job search website)
• Private job search websites (e.g., GaijinPot, Daijob)
• Industry-specific job boards
• LinkedIn (becoming increasingly popular in Japan)

Role of recruitment agencies

• Can provide guidance on the job market and application process
• May have exclusive relationships with certain companies
• Can assist with document preparation and interview scheduling
• Often provide support throughout the visa application process
• Some agencies specialize in specific industries or SSW visa placements

Tips for creating a strong application

• Tailor your resume to Japanese preferences (include photo, age, etc.)
• Highlight relevant skills and experience for the SSW visa
• Emphasize your Japanese language ability
• Include any certifications or test scores relevant to your industry
• Prepare a strong motivation letter explaining why you want to work in Japan

Understanding job offers and contracts

• Review all terms carefully, including:
  • Salary and benefits
  • Working hours and overtime policies
  • Holiday and leave allowances
  • Contract duration
  • Probation period terms
• Ensure the company is qualified to sponsor SSW visas
• Don’t hesitate to ask questions about unclear terms
• Consider having a Japanese speaker review the contract with you

The Application Process

Step-by-step guide to applying

1. Secure a job offer from a qualified employer in Japan
2. Gather all required documents
3. Your employer submits Certificate of Eligibility (CoE) application in Japan
4. Once CoE is approved, apply for SSW visa at Japanese embassy/consulate in your country
5. Receive visa and prepare for departure to Japan

Required documents checklist

• Passport
• Visa application form
• Recent photographs
• Certificate of Eligibility (original and copy)
• Skills assessment test results
• Japanese language test results
• Educational certificates
• Work experience certificates (if applicable)
• Criminal record certificate
• Medical certificate

Where to submit your application

• CoE application: Submitted by your employer to the Immigration Services Agency in Japan
• Visa application: Japanese embassy or consulate in your home country

Processing times and fees

• CoE processing: Usually 1-3 months
• Visa processing: Typically 5-10 working days after CoE is ready
• Fees vary by country, but typically include:
  • CoE application fee
  • Visa application fee
  • Postage fees (if applying by mail)

Common reasons for application rejection and how to avoid them

• Incomplete or incorrect documentation
• Failure to meet skills or language requirements
• Inconsistencies in application information
• Health or character issues
• Employer not qualified to hire SSW visa holders

To avoid rejection:

• Double-check all documents for completeness and accuracy
• Ensure you meet all requirements before applying
• Be honest and consistent in all application materials
• Work with reputable employers and/or immigration lawyers

Preparing for Life in Japan

Finding accommodation

• Options include:
  • Company-provided housing
  • Private rentals (apartments, share houses)
  • Short-term stays (e.g., monthly mansions) while searching
• Be prepared for upfront costs (deposit, key money, agency fees)
• Consider location relative to your workplace and amenities

Understanding the healthcare system

• Enroll in National Health Insurance (mandatory)
• Familiarize yourself with nearby hospitals and clinics
• Learn basic medical terms in Japanese
• Consider getting a medical translation app

Opening a bank account

• Required documents typically include:
  • Residence card
  • Passport
  • Proof of address (utility bill or official mail)
• Some banks offer English-speaking services
• Consider online banking options for convenience

Transportation systems

• Learn to use IC cards for public transport (e.g., Suica, PASMO)
• Familiarize yourself with local bus and train routes
• Consider getting a bicycle for short trips
• Understand rules for owning/driving a car if necessary

Cultural etiquette and customs

• Learn basic customs (bowing, removing shoes indoors)
• Understand workplace etiquette (punctuality, respect for hierarchy)
• Familiarize yourself with dining customs
• Learn about trash separation and recycling rules

Rights and Responsibilities of SSW Visa Holders

Understanding your employment contract

• Know your working hours, overtime policies, and leave entitlements
• Understand your salary structure and payment schedule
• Be aware of any probationary periods or contract renewal terms
• Familiarize yourself with company rules and regulations

Working conditions and labor rights

• Entitled to same labor rights as Japanese workers
• Protected by Labor Standards Law, Minimum Wage Act, etc.
• Right to join labor unions
• Access to dispute resolution mechanisms

Health insurance and pension system

• Must enroll in National Health Insurance and National Pension System
• Understand coverage and how to use insurance at medical facilities
• Learn about pension contributions and potential future benefits

Taxes and financial obligations

• Subject to income tax and resident tax
• May need to file annual tax returns
• Understand deductions from your salary
• Consider implications for any overseas assets or income

Options for changing employers

• Possible to change jobs within the same industry
• Must notify immigration authorities when changing employers
• New employer must be authorized to hire SSW visa holders
• Ensure continuous employment to maintain visa status

Extending Your Stay and Career Progression

Renewing your SSW visa

• Apply for renewal before your current visa expires
• Typically can be renewed as long as you meet requirements
• Renewal process similar to initial application
• May need updated documents (e.g., new language test scores)

Transitioning from SSW(i) to SSW(ii)

• Requires meeting higher skill and language requirements
• Currently only available in Construction and Shipbuilding industries
• Process involves new application and possibly new skills tests
• May offer more stability and opportunity to bring family

Possibilities for permanent residency

• Generally eligible to apply after 10 years of residency
• Some accelerated paths available for highly skilled workers
• Requirements include stable income, tax payment history, and good conduct
• Strong Japanese language skills typically necessary

Opportunities for skill development and career advancement

• Many companies offer on-the-job training
• Consider pursuing additional certifications or qualifications
• Improving Japanese language skills can open more opportunities
• Networking within your industry can lead to career growth

Frequently Asked Questions

General FAQ about the SSW visa

1. Q: Can I bring my family on an SSW visa? A: Only SSW(ii) visa holders can bring spouses and children. SSW(i) visa holders cannot.

2. Q: How long can I stay in Japan on an SSW visa? A: SSW(i) allows stays up to 5 years total. SSW(ii) can be renewed indefinitely.

3. Q: Can I change jobs on an SSW visa? A: Yes, but you must stay within the same industry and notify immigration authorities.

Industry-specific FAQs

1. Q: Which industries have the highest demand for SSW visa holders? A: Nursing care, construction, and food service industries often have high demand.

2. Q: Are there age limits for specific industries? A: While there’s no official age limit, some industries may prefer younger workers due to physical demands.

Language requirement FAQs

1. Q: What Japanese level do I need for the SSW visa? A: Generally, JLPT N4 or equivalent is the minimum, but some industries may require higher levels.

2. Q: Can I take the Japanese language test in Japan? A: Some tests are available in Japan, but it’s often easier to take them in your home country before applying.

Application process FAQs

1. Q: How long does the visa application process take? A: It can take 3-6 months from job offer to visa issuance, depending on various factors.

2. Q: Can I apply for the SSW visa without a job offer? A: No, a job offer from a qualified employer in Japan is required to apply for the SSW visa.

Living in Japan FAQs

1. Q: How much does it cost to live in Japan? A: Living costs vary greatly depending on location. Major cities like Tokyo are more expensive than rural areas.

2. Q: Can I continue my studies while on an SSW visa? A: Generally, the SSW visa is for work purposes. Extensive study may require a change in visa status.

Useful Resources and Contact Information

Official government websites

• Ministry of Foreign Affairs of Japan: https://www.mofa.go.jp/
• Immigration Services Agency of Japan: https://www.isa.go.jp/en/
• Japan International Cooperation Agency (JICA): https://www.jica.go.jp/english/

Embassy and consulate contact details

• Find your local Japanese embassy or consulate: https://www.mofa.go.jp/about/emb_cons/mofaserv.html

Support organizations for foreign workers in Japan

• Japan International Trainee & Skilled Worker Cooperation Organization (JITCO): https://www.jitco.or.jp/en/
• Foreign Residents Support Center (FRESC): https://www.moj.go.jp/isa/support/fresc/fresc01.html

Industry associations and unions

• Japan Federation of Medical Worker’s Unions: https://irouren.or.jp/ (Japanese only)
• Japan Federation of Construction Workers’ Unions: http://zenkensoren.org/ (Japanese only)
• All-Japan Prefectural and Municipal Workers Union: https://www.jichiro.gr.jp/ (Japanese only)

Japanese language learning resources

• Japan Foundation’s Marugoto Japanese learning program: https://www.marugoto.org/en/
• NHK World Easy Japanese: https://www3.nhk.or.jp/nhkworld/en/learnjapanese/
• Tae Kim’s Guide to Learning Japanese: http://www.guidetojapanese.org/learn/
• Japanese Language Proficiency Test (JLPT): https://www.jlpt.jp/e/

Remember to always verify information with official sources, as immigration policies and procedures can change. This guide serves as a general reference, but specific cases may vary.